From global shows like ADIPEC and ONS to specialist events across renewables and geothermal, securing the right location, message, and execution takes time. That’s why experienced teams start now, not later.
Our Exhibition checklist: more than just a To-Do List
With years of experience, we’ve created the Project Neon Exhibition Checklist. This is not just a list – it’s a living, breathing framework designed to get you thinking and ensure no detail is overlooked.
This checklist covers everything from the essentials (stand design, power requirements, and shipping deadlines), to the finer touches (branded giveaways, lead capture tools, and post-show follow-ups).
It includes every aspect of the event lifecycle and provides a discussion framework to ensure everyone has clarity, accountability, and peace of mind that all bases are covered.
Having spent years sharing this checklist with our clients, we’re now sharing it with you!
Download it now and be empowered! We hope it helps you, or others in your organisation understand the full scope of what goes into a successful exhibition. Use it to align teams, streamline communication, manage budgets and reduce last-minute surprises.
Get a copy of this checklist now:
Why start planning now, not later?
Take ONS 2026, for example, with the show just one year away, the countdown to ensure your presence is successful, has already begun.
So don’t delay! Here are some reasons why early planning matters:
- More creative freedom: With more time, we can explore bold, innovative design concepts that truly stand out.
- Better budget control: Early planning allows for smarter allocation of resources and avoids last-minute costs.
- Prime positioning: Early birds often get the best stand locations, closer to foot traffic and key industry players.
- Stronger messaging: You’ll have time to refine your brand story and align it with the event’s theme and audience.
- (Almost) Stress-Free execution: Let’s be honest – planning events can feel like trying to do five things at once with a deadline ticking. When you’re considering logistics, procurement, design, campaigns and approvals, the more time you have the more you can breathe a little easier.
We’ve supported clients at some of the world’s most influential energy and technology exhibitions, including:
- OTC & ATCE (USA)
- ONS & IADC (Norway)
- Offshore Europe (UK)
- ADIPEC & MEOS (Middle East)
- AOG & EXA (Australia)
- IPTC, OTC Asia & APM (Asia Pacific)
- GeoTHERM (Geothermal)
- Global Offshore Wind (Renewables)
- EAGE & IMAGE (Geoscience)
- Norshipping (Shipping)
- AquaNor & Nor-Fishing (Aquaculture)
Whether you’re launching a new product, building brand awareness, or strengthening industry relationships, we’ve helped our clients stand out with purpose and precision.
“Project Neon made our ONS presence unforgettable. From concept to execution, they nailed every detail.” – Elisabeth Balchen Gundersen, TCO
With years of experience in sector relevant event management, we can help you with your next event. So, whether it’s a modest shell scheme or a show-stopping custom build, give us a shout if you want an exhibition partner who knows the global event landscape.
